OFFICE OF THE DATA PROTECTION COMMISSIONER TENDER SEPTEMBER 2022 

INVITATION TO TENDER  
SUPPLY, DELIVERY, INSTALLATION, TESTING, COMMISSIONING AND MAINTENANCE OF AN ELECTRONIC DOCUMENT
MANAGEMENT SYSTEM (EDMS) 

TENDER NO. ODPC/OT/09/2022-2023 
1. The Office of the Data Protection Commissioner invites sealed tenders for the Supply,
Delivery, Installation, Testing, Commissioning and Maintenance of an Electronic
Document Management System (EDMS). The resulting contract will be a framework contract
for a period of three (3) years, with a value for money assessment undertaken annually to
confirm whether the Supplier is providing satisfactory services.
2. Tendering will be conducted using open competitive method (Open National Tender) using a
standardized tender document. Tendering is open to all qualified and interested Tenderers.
3. Tender documents obtained from the Office of the Data Protection Commissioner website,
www.odpc.go.ke or the PPIP portal, www.tenders.go.ke shall be free of charge.
4. Qualified and interested tenderers may also obtain further information and inspect the Tender
Documents during office hours at the address given below.
Office of the Data Protection Commissioner
13th Floor, BRITAM Towers
Hospital Road
Email : procurement@odpc.go.ke
during normal working hours on Monday to Friday between 0900hrs to 1600hrs (East Africa
Time).
5. Tenderers who download the tender document must forward their particulars immediately to
procurement@odpc.go.ke to facilitate any further clarification or addendum/addenda.
6. All Tenders must be accompanied by a Tender Security of Kenya Shillings 200,000.00 valid
for a period of 180 days.
7. The Tenderer shall chronologically serialise/paginate all pages of the tender documents
submitted.
8. Completed tenders must be delivered to the address below on or before 20th September
2022 at 1030hrs (East Africa Time).
Office of the Data Protection Commissioner
13th Floor, BRITAM Towers
Hospital Road
P.O Box 30920-00100
and deposited in the Tender Box provided at:
BRITAM Towers
13th Floor, Hospital Road
9. Electronic Tenders WILL NOT be permitted.
10. Tender documents that do not fit in the tender box shall be deposited at the Reception Desk and
recorded using the register located at the reception area at the address located in the address
below.
11. Tender documents will be opened immediately after the deadline date and time specified above
or any deadline date and time specified later. Tenders will be publicly opened in the presence of

the Tenderers’ designated representatives who choose to attend at the address below.
12. Late tender documents will be rejected.
13. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
Office of the Data Protection Commissioner
13th Floor, BRITAM Towers
Hospital Road
P.O Box 30920-00100
Tel. 0796954269
Nairobi, Kenya
website: www.odpc.go.ke
Email: procurement@odpc.go.ke
B. Address for Submission of Tenders.
Tender Box
Office of the Data Protection Commissioner
13th Floor, BRITAM Towers
Hospital Road
P.O Box 30920-00100
Nairobi, Kenya
C. Address for Opening of Tenders.
Office of the Data Protection Commissioner
12th Floor, BRITAM Towers
Hospital Road
P.O Box 30920-00100
Nairobi, Kenya

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