POLICYHOLDERS COMPENSATION FUND TENDER APRIL 2023 

INVITATION TO TENDER
SUPPLY, DEPLOYMENT, INTEGRATION, TRAINING, COMMISSIONING, MAINTENANCE AND SUPPORT OF ELECTRONIC
DOCUMENT AND RECORDS MANAGEMENT SYSTEM (EDRMS
1. The Policyholders Compensation Fund (PCF) invites sealed tenders for the supply,
deployment, integration, training, commissioning, maintenance and support of
Electronic Document and Records Management System -EDRMS for PCF offices,
located at, 6th Floor, KWFT Center, Masaba Road, Upper Hill.
2. Tendering will be conducted under open competitive method using a standardized
tender document. Tendering is open to all qualified and interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the
Tender Documents during office hours [0900 to 1500 hours] at the address given
below. More details on the Services are provided in PART 2 – Services’
Requirements, Section V – Description of Services of the Tender Document.
4. A complete set of tender documents may be purchased or obtained by interested
tenders upon payment of a non-refundable fees of (Kshs 1,000) in cash or Banker’s
Cheque and payable to the address given below. Tender documents may be obtained
electronically from the PCF and PPIP websites www.pcf.go.ke; and
www.tender.go.ke; . Tender documents obtained electronically will be free of charge.
5. Tender documents may be viewed and downloaded for free from the website
www.pcf.go.ke; and www.tenders.go.ke;. Tenderers who download the tender
document must forward their particulars immediately to procurement@pcf.go.ke to
facilitate any further clarification or addendum.
6. Tender Security from financial institutions recognized by PPRA.
7. The Tenderer shall chronologically serialize all pages of the tender documents
submitted.

8. Completed tenders must be delivered to the address below on or before 8th May,2023 at 11:00am.
9. Electronic Tenders will NOT be permitted.
10. Tenders will be opened immediately after the deadline date and time specified above
or any deadline date and time specified later. Tenders will be publicly opened in the
presence of the Tenderers’ designated representatives who choose to attend at the
address below.
11. Late tenders will be rejected.
12. The addresses referred to above are:

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