COMMUNICATIONS AUTHORITY OF KENYA TENDER MAY 2023 

INVITATION TO TENDER (ITT)
PROCURING ENTITY:
OPEN NATIONAL TENDER FOR SUPPLY, INSTALLATION AND MAINTENANCE OF MICROSOFT
ONLINE SERVICES – CA/PROC/OT/76/2022-2023
1. The Communications Authority of Kenya (CA) is the regulatory agency for the ICT industry in Kenya with
responsibilities in Telecommunications, Cyber Security, E-commerce, Broadcasting and Postal/Courier
Services. CA is also responsible for managing the country’s numbering and frequency spectrum resources,
administering the Universal Service Fund, and safeguarding the interests of consumers of ICT services.
2. The Authority invites sealed tenders for tender for OPEN NATIONAL TENDER FOR SUPPLY,
INSTALLATION AND MAINTENANCE OF MICROSOFT ONLINE SERVICES.
3. Tendering will be conducted under an open competitive method nationally using a standardised tender
document. Tendering is open to all eligible, qualified and interested Tenderers. Qualified and interested
tenderers may obtain further information and inspect the Tender Documents during office hours between 9:00
am to 4:00 pm, Monday to Friday, excluding Public Holidays, at the CA Centre on Waiyaki Way, Procurement
Division, 2nd floor – Wing A
4. A complete set of tender documents may be purchased or obtained by interested tenders upon payment of nonrefundable fee of KShs. 1,000.00 i. The payment can be remitted through Pay-Bill No. 522522 Account no.
1106738608, and a receipt obtained from our Accounts office, located in the CA Centre.
5. Tender documents may be obtained electronically and downloaded from the Authority’s Website
https://ca.go.ke/about-us/do-business-with-us/open-tenders/ or Public Procurement Information Portal
(PPIP) supplier portal (http://www.tenders.go.ke/website/tenders/index free of charge.
6. Tender documents obtained electronically will be free of charge. Tenderers downloading documents from a
designated website shall advise the Procurement Entity that they have downloaded the tender documents,
giving full contact addresses of the tenderer (email, telephone number and postal address).
7. Tenderers who download the tender document must forward their particulars to tenders@ca.go.ke to facilitate
any further clarification or addendum.
8. The Tenderer shall chronologically serialise all pages of the tender documents submitted in the sequence of 1,
2, 3. ….n ( n being the last numerical page of the tender document).
9. All Tenders must be accompanied by tender Security of Kshs. 100,000.00 in the form of bank guarantee issued
by a reputable bank located in Kenya or a guarantee issued by an insurance company registered and licensed
by the Insurance Regulatory Authority listed by PPRA valid for 240 days from the date of tender opening.
10. Completed tenders must be delivered to the address below on or before 7th June 2023 at 1030hrs East African
Time. Electronic Tenders will not be permitted.
11. Tenders will be opened immediately after the date and time specified above or any deadline date and time
specified later. Tenders will be publicly opened in the presence of the Tenderers’ designated representatives
who choose to attend at the address below.
12. Late tenders will be rejected.

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