NATIONAL CEREALS AND PRODUCE BOARD TENDER OCTOBER 2023  

INVITATION TO TENDER (ITT) 
CONTRACT NAME AND DESCRIPTION: NCPB/AGO/14/2023-2024 
FRAMEWORK AGREEMENT FOR SUPPLY AND DELIVERY OF INDEFINITE QUANTITY OF
AUTOMOTIVE GAS OIL (AGO).
1. The National Cereals and Produce Board invites sealed tenders for supply and
delivery of indefinite quantity of automotive gas oil (AGO).
2. Tendering will be conducted under open national competitive method using a
standardized tender document. Tendering is open to all eligible, qualified and
interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the
Tender Documents at the office of the Head of Procurement Services during normal
working hours, between 9.00 am and 3.00 pm.
4. A complete set of tender documents may be purchased or obtained by interested
tenders upon payment of non-refundable fees of Kshs. 1,000.00 (One thousand
shillings) per set via Mpesa at the cash office of National Cereals and Produce
Board in Head Office.
5. Prospective bidders may also download the tender document from NCPB’s website
(www.ncpb.co.ke) or PPRA supplier portal (www.tenders.go.ke) free of charge.
6. Bidders who download the tender document are advised to sign a tender register at
the NCPB Head Office, Procurement Services Department OR send their detailed
address using the Email: supplies@ncpb.co.ke or ncpbsupplies@gmail.com before the
tender closing date, to facilitate any further clarification or addendum.
7. The Tenderer shall chronologically serialize all pages of the tender documents
submitted.
8. Submission of Tender documents
Completed envelope tender document should be submitted in a sealed envelope
clearly marked in Bold Letters: “NCPB/AGO/14/2023-2024 SUPPLY AND DELIVERY OF
INDEFINITE QUANTITY OF AUTOMOTIVE GAS OIL (AGO)’’.
Addressed to:-
THE MANAGING DIRECTOR,
NATIONAL CEREALS AND PRODUCE BOARD,
NYUMBA YA NAFAKA,
MACHAKOS/ENTERPRISE ROADS,
INDUSTRIAL AREA,
P.O BOX 30586,
NAIROBI.
and physically deposited in the tender box situated in Nafaka House, Ground Floor,
by the Reception Area, so as to be received on or before 19th October, 2023 at 12.00
noon. Electronic Tenders will not be permitted /accepted.
9. Tenders will be opened immediately after the deadline date and time specified
above or any deadline date and time specified later. Tenders will be publicly
opened in the presence of the Tenderers’ designated representatives who choose to
attend at the address above. Late tenders will be rejected.

10. Prices
Offered Price should be inclusive of all taxes, duties, levies and delivery costs to the
NCPB premises and shall remain valid for One hundred and twenty (120) days from
the closing date of the tender.
11. Opening of submitted Tenders
Tenders will be opened promptly thereafter at 12:00 noon on 11th October, 2023 in
the presence of the Tenderer’s or their representatives who choose to attend at
NCPB Gilfillan hall Machakos/Enterprise roads, Industrial area, Nairobi.
NOTES TO TENDERERS
Valid Tax Compliance Certificate shall be one issued by the relevant tax authorities
and valid for at least up to the tender closing date. All registered Tenderers must
provide a valid Tax Compliance Certificate.
A. Address for Submission of Tenders.
1) National Cereals & Produce Board
2) Postal Address 30586 – 00100, NAIROBI
3) Physical address for hand Courier Delivery to a Tender Box at the reception
area of NYUMBA YA NAFAKA in Industrial Area along enterprises / Machakos Road,
or at the office of Head of Procurement Services, ground floor, door no. G.48 for bulk
documents.
B. Address for Opening of Tenders.
1) National Cereals & Produce Board
2) National Cereals and Produce Board, Head Office (NYUMBA YA NAFAKA) in
Industrial Area along Enterprises / Machakos Roads at Gilfillan hall

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