KELCOP TENDER DECEMBER 2023 

REQUEST FOR BIDS
PROPOSED CONSTRUCTION AND EQUIPPING OF WATER PANS IN SAMBURU AND SIAYA COUNTIES
REF NO: MOA&LD/SDLD/KELCOP/NCB/03/2023-2024
1. The Government of Kenya (GoK) through the National Treasury has received financing
from the International Fund for Agricultural Development (IFAD) and intends to apply
a part of the proceeds to the financing of this procurement. The use of any IFAD
financing shall be subject to IFAD’s approval, pursuant to the terms and conditions of
the financing agreement, as well as IFAD’s rules, policies and procedures. IFAD and
its officials, agents and employees shall be held harmless from and against all suits,
proceedings, claims, demands, losses and liability of any kind or nature brought by
any party in connection with Kenya Livestock Commercialization Project (KeLCoP)
under the State Department for Livestock Development.
2. The Kenya Livestock Commercialization Project (KeLCoP) is a six-year project jointly
funded by; Government of Kenya (GOK), International Fund for Agricultural
Development (IFAD), Heifer International, Participating Financial Institutions (PFI) and
Beneficiary communities. The Project came into force on 05 March 2021 with a
Completion date of 31 March 2027 and Loan Closing date of 30 September 2027. The
Project Goal is to contribute to the Government’s agriculture transformation Agenda of
increasing rural small-scale farmers’ incomes, food and nutrition security. The
development objective is to increase incomes of 110,000 poor livestock and pastoralist
households, especially youth and women, in an environmentally friendly manner, in
selected project areas of the 10 participating counties. The Project areas are SemiArid counties (Elgeyo Marakwet and Baringo), Arid counties (Marsabit and
Samburu).and other areas are Busia, Bungoma, Kakamega, Siaya, Nakuru and Trans
Nzoia.
3. This IFB follows the General Procurement Notice that appeared on the IFAD website
on 22nd November 2023, the United Nations Development Business (UNDB) website
on 22nd November 2023 and the Daily Nation Nespaper(MyGov publication) on 21
st
November, 2023.
4. The employer now invites sealed bids from eligible entities (“bidders”) for the
execution and completion of Proposed Construction and equipping of Water
Pans in Samburu and Siaya Counties which are being bid as a unit price contract
based on the Bills of quantities.
1
5. This IFB is open to all eligible bidders who are contractors with business permits/trade
licenses and registered with the respective County Governments as stated in the Lots

and wish to participate. Subject to the restrictions stipulated in the bidding document,
eligible bidders may associate with other bidders to enhance their capacity to
successfully carry out the works.
6. The works, and the contract/s expected to be awarded, are divided into the following
lots:
Lot 1: Proposed Construction and equipping of Nomotio Water Pan in
Samburu County
Lot 2: Proposed Construction and equipping of Arongo Water Pan in Siaya
County
7. A contractor will be selected using the national competitive bidding (NCB) method in
accordance with the IFAD Procurement Handbook accessible at www.ifad.org/projectprocurement. The NCB process will include a review and verification of qualifications
and past performance, including a reference check, prior to the contract award.
8. Please note that a pre-bid conference will be held as described in the Bid
Data Sheet (“BDS”), Section III of the bidding document.
9. Bidders interested in submitting a bid shall purchase the bidding document against
payment of a non-refundable fee of Kenya Shillings One thousand by sending an
e-mail or letter, giving full contact details of the bidder, to the following point of
contact. This will ensure that the bidders receive updates regarding this bidding
document.
Project Coordinator,
Project Management Coordination Unit,
Kenya Livestock Commercialization Project (KeLCoP),
P.O. Box 12261-20100 Nakuru, Kenya
pmcu@kelcop.or.ke
pmcu.kelcop@gmail.com
10. Bidding documents may also be viewed and obtained electronically for free from
www.kelcop.or.ke www.kilimo@go.ke , www.ppip@go.ke websites. bidders who
download the tender document must forward their particulars immediately to
pmcu@kelcop.or.ke/pmcu.kelcop@gmail.com to facilitate any further clarification
or addendum.
11. Bidding documents obtained electronically will be free of charge.
12. The bidders shall chronologically serialize/paginate all pages of the bidding
documents submitted.
13.Bids must be delivered to the address and in the manner specified in the BDS ITB 22.1,
no later than 1100 hours on Monday 29 th January 2024.
14. Bids will be opened immediately after the deadline date and time specified above or
any dead line date and time specified later. Bids will be publicly opened in the presence

of the bidders’ designated representatives who choose to attend.
15. Bidders should be aware that late bids will not be accepted under any circumstance
and will be returned unopened at the written request and cost of the bidder. All bids
must be accompanied by a bid security or a bid securing declaration (as required) in
the manner and amount specified in the Bid Data Sheet.
16. Please note that electronic bids shall not be accepted.
Yours sincerely,
Project Coordinator,
Project Management Coordination Unit,
Kenya Livestock Commercialization Project (KeLCoP),
P.O. Box 12261-20100 Nakuru, Kenya
pmcu@kelcop.or.ke
pmcu.kelcop@gmail.com

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