REQUEST FOR EXPRESSIONS OF INTEREST FOR LEASE OF OFFICE SPACE FOR UNON/UNEP& UN-HABITAT
STATE DEPARTMENT FOR FOREIGN AFFAIRS TENDER JUNE 2024
REQUEST FOR EXPRESSIONS OF INTEREST FOR LEASE OF OFFICE SPACE FOR UNON/UNEP& UN-HABITAT
TENDER NO. MOF&DA/SDFA/E0I/2/2023-2024
Background Information
The State Department for foreign Affairs mission is to project, promote and protect Kenya’s interests and image globally
through innovative diplomacy, and contribute towards a just, peaceful and equitable world. This is achieved through establishment
of Missions both locally and abroad. The UNON/UNEP role is to advance Kenya’s Environmental Diplomatic
interests through designing and implementing suitable plans and strategies that will contribute to high and sustainable
social economic development. UN-Habitat focuses on promotion of transformative change in cities and human settlements
through knowledge, policy advice, technical assistance and collaborative action to leave no one and no place
behind. The State department is therefore seeking to lease office space to accommodate the two missions as per the
following specifications:
Location
• Close proximity to United Nations, Gigiri – within a radius of 5 kilometers.
• Easily accessible using the existing transportation links
• Suitability of the neighborhood for Diplomatic Mission
• Free from environmental hazards
Security
• Ensure the selected location is in a secure neighborhood, with measures in place to protect the
Diplomatic Mission and its staff such as electric fence, CCTV, perimeter wall enclosure etc.
• Controlled access: Ensure the building has controlled access points and the ability to monitor and restrict entry.
Status of the property
• In a good state of repair and maintenance both internally and externally
• Free from structural defects
• Ready for immediate occupation
• Internal partitioning allowed
Utilities services
• Should be well served by trunk water, electricity and sewer and fiber-optic internet
• Available power backup
• Adequate water storage facility
Use of the property
• Property should be designated for office use and if not change of user can be allowed
• Own compound more preferred
Available space
• Sufficient space: Including offices, meeting rooms, reception areas, and other necessary facilities.
• Functional complementarity
• Minimum of 14, 000 square feet of lettable office space
Tenure
• Should have unencumbered ownership document (provide copy of official search)
• Free hold or lease hold with a residue lease of minimum 45 years
Lease terms
• More than five years
• Willing of the owner to accept diplomatic clause
• Landlord willingness to adopt government standard lease terms
Parking
• A minimum of 20 parking slots
Layout
• A layout that allows for flexibility in office configuration to accommodate the changing needs of diplomatic
activities
• Compound should be adequate to allow hosting of garden functions of a minimum 50 guests
• Conference facility enough to host 30 persons seated
• Suitable space distribution
Accessibility
• Accessible by individuals with disabilities.
Insurance
• Building insured against fire and other perils
State Department for foreign affairs now invites eligible firms /individuals to indicate their interest in providing the properties
for lease. A firm will be selected in accordance to the laws governing lease agreements in the Government of Kenya.
Interested Firms /individuals should provide information demonstrating that they have properties that meet the minimum
specifications required.
Expressions of interest must be delivered in written form and in English language. The documents should be addressed
to the
