INVITATION TO TENDER FOR ROUTINE AND PERFORMANCE BASED ROAD MAINTENANCE 2024 – KWS
KENYA WILDLIFE SERVICE TENDER AUGUST 2024
INVITATION TO TENDER FOR ROUTINE AND PERFORMANCE BASED ROAD MAINTENANCE
CONTRACTS FY 2023/2024 & 2024/2025
Kenya Wildlife Service (KWS) has received funds from Kenya Roads Board (KRB) and intends to carry out Routine and
Performance Based Maintenance works on roads and tourism circuits across various National Parks and Reserves.
The scope of works is as detailed in the tender documents.
Eligible bidders SHALL submit the following, among other eligibility requirements listed in the instruction to bidders
prescribed in the tender document:
i) Certified Copy of Certificate of Incorporation / Business Registration name under the Companies Act or Partnership Deed.
ii) A certified current copy of Form CR12 for limited companies issued by the Registrar of Companies (not older than 12
months), that indicates the ownership of the company, as at the time of the tender closing.
iii) Copy of a valid Tax Compliance Certificate from Kenya Revenue Authority (KRA) as at the time of tender closing.
iv) Valid current annual NCA practicing licence for each specified category in the tender document and respective schedule
of road tenders (FY 2023/2024 & 2024/2025) posted on the KWS website.
v) A declaration that the bidder will not engage in any corrupt or fraudulent practice.
vi) A declaration that the bidder is not debarred from participating in procurement proceedings by Public Procurement
Regulatory Authority (PPRA).
vii) Tenderers shall provide Tender Security in the standard format provided in the tender document and valid for a period of
156 days from the date of tender opening:
a. For Open to All tenders: Tenderers shall provide an original and valid Tender Security amount as stated in the
tender document and the Schedule of Roads Tenders posted on the KWS website. The tender security shall be
issued in Kenya Shillings or a freely convertible currency and in the form of Bank Guarantee or an Insurance
Guarantee from Insurance Companies approved by PPRA / deposit taking Microfinance institutions, SACCO
societies, Youth Enterprise Development Fund or Women Enterprise Development Fund.
b. For Reserved tenders: Tenderers shall provide an original Form of Tender Securing Declaration duly filled, signed,
stamped and dated. The Form of Tender Securing Declaration is provided in the tender document.
viii) For tenders reserved for special groups, each tender shall further be accompanied by:
a. Certified copy of valid AGPO Certificate as proof of Registration in the target Group as issued by the National
Treasury as at the date of tender closing.
b. Certified valid copy of PWD Identity Card issued by National Council for Persons with Disability (NCPWD). This
applies to tenders under PWD category.
c. Evidence of access to funds or financing agreement / Credit facility from banks or deposit taking microfinance
institutions, SACCO societies, Youth Enterprise Development Fund or Women Enterprise Development Fund
(Printed and signed on the financial institution’s letterhead containing addresses and contact information).
ix) Bidders and their respective Directors can only submit ONE BID. Non-adherence to this condition shall lead to
disqualification.
x) There shall be a MANDATORY pre-tender site visit for the projects from Monday, 9th September, 2024 to Saturday, 14th
September, 2024. All Site visits shall start at the respective assembly points and times specified in the schedule of road
tenders FY 2023/2024 & FY 2024/2025:
a) Each company shall be represented by a nominated technical representative.
b) The technical representative above shall represent only one (1) company in each tender.
c) The technical representative shall bring Original National ID/Passport and hard copies of the following documents
which will be retained by KWS for verification:
• An ORIGINAL introductory letter on the company’s letterhead signed and stamped by the company’s
director. The letter shall indicate the name, National ID or Passport no. of the representative, and shall
be referenced to the tender the bidder is participating.
• CERTIFIED copies of the National ID or Passport and Academic Qualifications equivalent to that of the Site
Agent described in the tender document.
d) A site visit attendance register shall be signed by the bidder’s representative at the end of the pre-tender site
visit and witnessed by the KWS representatives.
e) A site visit certificate SHALL be issued to the bidder representative and shall constitute the tenderers’ bid
document.
xi) Bidders having incomplete Road works with KWS will not be eligible for bidding in these tenders and SHALL be
disqualified.
xii) The bidders shall comply with all the instructions of the tender and submit a complete set of tender documents as per the
Tender Data Sheet ITT 11 and ensure that all the forms required are duly filled, signed and stamped for completeness.
xiii) The bid document MUST be book / tape bound and all the pages MUST be sequentially serialized from the first to the last
page in the format prescribed in the tender document. Bidders who fail to comply with this criterion will be disqualified.
Schedule of Road Tenders and Tender documents (FY 2023/2024 & FY 2024/2025) containing detailed specifications can be
downloaded free of charge at the KWS website; www.kws.go.ke or the Public Procurement Information Portal
www.tenders.go.ke.
Any Communication regarding the tenders must be in writing via the email address: hps@kws.go.ke
All clarifications and/or amendments will be published on the KWS website and tenderers are required to check for any
addenda or amendments before the closing date.
The complete tenders enclosed in sealed envelopes clearly marked with the appropriate Tender Number shall be submitted
to:
