DEVELOPMENT OF A MANAGEMENT INFORMATION SYSTEM (MIS) FOR THE RURAL KENYA FINANCIAL INCLUSION FACILITY PROJECT

THE NATIONAL TREASURY & ECONOMIC PLANNING TENDERS OCTOBER 2024 

RFP NO. RKFINFA/NCB/01/2024-2025

The Government of the Republic of Kenya has received financing from the International Fund for Agricultural Development (IFAD) towards the implementation of the Rural Kenya Financial Inclusion Facility (RK-FINFA) project and intends to apply part of the proceeds under the loan to Develop a Management Information System (MIS) for the Rural Kenya Financial Inclusion Facility Project

The use of any IFAD financing shall be subject to IFAD’s approval pur­suant to the terms and conditions of the financing agreement as well as IFAD’s rules, policies and procedures, IFAD and its officials, agents and employees shall be held harmless from and against all suits, pro­ceedings. claims demands, losses and liability of any kind or nature brought by any party in connection with the Rural Kenya Financial Inclusion Facility (RK-FINFA) project

RK-FINFA project management unit wishes to establish a customized and functional Performance Management Information System (PMIS) to operationalize a central system for all project data and information. The system is expected to meet the multifaceted data, information and knowledge needs of RK-FINFA and its key stakeholders. The system is expected to aggregate results from different project implementing partners and their contribution to the overall project goal as well as aggregate learning from different project components to guide in im­plementation. The PMIS will support in tracking implementation and performance against the project’s expected results. The system aims at tracking the project’s performance consistently and systematically, and to avail data which would support decision making, planning, account­ability. learning and a continuous quality improvement,

RK-FINFA is therefore seeking the services of a Service Provider to fa­cilitate the development and deployment of the PMIS based on the project’s specific information and data needs.

Specifically, this assignment will need to:

1. Familiarize with existing databases and systems
2. Develop a written plan for development of information man­agement system which is specific to the needs of RK-FINFA
3. Define system hardware, software and human ware require­ments (hosting, doud based, maintenance, upgrades, cloud storage space, offline/online, remote accessibility)
4. Install, test and deploy the final performance management in­formation system based on the defined information
5. Develop metadata standards and interface requirements in­cluding appropriate data flow system
6. Develop user documents including manuals for the developed performance management information system
7. Build RK-FINFA’s and implementing partners’ staff capacity to use the system
8. Upon operationalization, evaluate the system in terms of per­formance, usability and other metrics
9. Identify lessons learnt and recommend areas of improvement
10. Provide one-year system support

This Request for Proposal (RFP) follows the General Procurement No­tice that appeared on the IFAD website and on UNDB on 1^st  March. 2023 and on MyGov newspaper on 28^th  February. 2023.

The National Treasury, Rural Kenya Financial Inclusion Facility (RK-FIN- FA) project (*the client”) now invites eligible Service Provider to indi­cate their interest in providing the services. Interested Service Provider should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Inter­ested Service Providers should fill the template for Request for Propos­al (RFP) found at the following links; www.treasury.go.ke and www.tenders.go.ke and send it to the address indicated below.

The attention of interested Service Provider is drawn to IFAD’s An­ti-Money Laundering and Countering the Financing of Terrorism Pol­icy (https://www.ifad.org/en/document-detail/asset/41942012 ) and the Revised IFAD Policy on Preventing Fraud and Corruption its Activities and Operations (www.ifad.org/anticorruption_policy ). The latter sets forth IFAD’s provisions on prohibited practices. IFAD further strives to ensure a safe working environment free of harass­ment. including sexual harassment and free of sexual exploitation in more than one RFP under this procurement action, c) have a busi­ness or family relationship with a member of the Procuring Entity or its personnel, the Fund or its personnel, or any other individual that was, has been or might reasonably be directly or indirectly involved in any part of (i) the preparation of this RFP, (ii) the shortlisting or selection process for this procurement, or (iii) execution of the contract The Service Provider has an ongoing obligation to disclose any situation of actual, potential, or reasonably perceived conflict of interest during preparation of the RFP, the selection process or the contract execution. Failure to properly disclose any of said situations may lead to appro­priate actions, including the disqualification of the Service Provider, the termination of the contract and any other as appropriate under the IFAD Policy on Preventing Fraud and Corruption in its Projects and Operations.

A Service Provider will be selected in accordance with the Quality Cost Sexual Harassment, Sexual Ex­ploitation and Abuse (https://www.ifad.org/en/document-detail/asset/40738506 ).

The Service Provider shall not have any actual, potential or reasonably perceived conflict of interest A Service Provider with an actual poten­tial or reasonably perceived conflict of interest shall be disqualified unless otherwise explicitly approved by the Fund. A Service Provider including their respective personnel and affiliates are considered to have a conflict of interest if they a) have a relationship that provides them with undue or undisclosed information about or influence over the selection process and the execution of the contract, b) participate in more than one RFP under this procurement action, c) have a busi­ness or family relationship with a member of the Procuring Entity or its personnel, the Fund or its personnel, or any other individual that was. has been or might reasonably be directly or indirectly involved in any part of (i) the preparation of this RFP, (ii) the shortlisting or selection process for this procurement, or (iii) execution of the contract The Service Provider has an ongoing obligation to disclose any situation of actual, potential or reasonably perceived conflict of interest during preparation of the RFP, the selection process or the contract execution. Failure to properly disclose any of said situations may lead to appro­priate actions, including the disqualification of the Service Provider, the termination of the contract and any other as appropriate under the IFAD Policy on Preventing Fraud and Corruption in its Projects and Operations.

A Service Provider will be selected in accordance with the Quality Cost Based Selection Method set out in IFAD” project procurement hand­book that can be accessed via the IFAD website at www.ifad.org/project-procurement

Any request for clarification on this RFP should be sent via e-mail: procurement@treasury.go.ke and procurement.rkfinfa@treasury.go.ke to the address below not later than 4^th  October.2024 at 5.00 p.m. Kenyan Time. The client will provide responses to all clarification requests by 8“ October,2024 at 5.00 p.m. Kenyan Kime.

RFP Document must be delivered in written form using the forms pro­vided for this purpose.

Completed RFP documents enclosed in a plain sealed envelope clearly marked *RFP for Development of a Management Information System (MIS) for the Rural Kenya Financial Inclusion Facility Project” and ad­dressed to: –

The Principal Secretary

The National Treasury

Rural Kenya Financial Inclusion Facility (RK-FINFA) project Reinsurance Plaza

Aga Khan walk/Taifa Road

7th Floor,

P.O BOX 30007-00100,

Nairobi, Kenya

Tel: 203225000 ext 152

Email: procurement@treasury.go.ke

procurement.rkfinfa@treasury.go.ke

and be deposited in the Tender Box provided at the Reinsurance Plaza Building. 7^th  Floor. Aga Khan Walk and Taifa Road, Nairobi, so as to be received on or before 15^th  October,2024 at 1100 hours, Kenyan Time.

RFP Document must be delivered in written form using the forms pro­vided for this purpose.

Completed RFP documents enclosed in a plain sealed envelope clearly marked *RFP for Development of a Management Information System (MIS) for the Rural Kenya Financial Inclusion Facility Project” and ad­dressed to: –

The Principal Secretary

The National Treasury

Rural Kenya Financial Inclusion Facility (RK-FINFA) project Reinsurance Plaza

Aga Khan walk/Taifa Road

7th Floor,

P.O BOX 30007-00100,

Nairobi, Kenya

Tel: 203225000 ext 152

Email: procurement@treasury.go.ke

procurement.rkfinfa@treasury.go.ke

and be deposited in the Tender Box provided at the Reinsurance Plaza Building, 7” Floor. Aga Khan Walk and Taifa Road, Nairobi, so as to be received on or before 15^th  October,2024 at 1100 hours, Kenyan Time.

The Request for Proposals will be opened immediately after the clos­ing date and time in the presence of candidates or their representa­tives who choose to attend at the Reinsurance Plaza. Aga Khan Walk/ Taifa Road, Nairobi, 7^th  Floor, on 15^th October, 2024 at 1100 hours, Kenyan Time.

HEAD, SUPPLY CHAIN MANAGEMENT SERVICES.

FOR: PRINCIPAL SECRETARY / NATIONAL TREASURY