HIGHER EDUCATION LOANS BOARD TENDERS OCTOBER 2024 

INVITATION TO TENDER
HELB/OT/03/2024-2025
PROVISION OF OFFICE CLEANING SERVICES FOR A PERIOD OF 2 YEARS

1. The Higher Education Loans Board (HELB) is a statutory body established in July 1995 by an
Act of Parliament ‘Higher Education Loans Board Act’ Cap 213A. It is a state corporation in the
Ministry of Education. The Higher Education Loans Board (HELB) invites sealed tenders for
the provision of cleaning services for a period of 2 years.
2. Tendering will be conducted under open competitive method (National) using a standardized
tender document. Tendering is open to all qualified and interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the Tender
Documents during office hours 0800 to 1700 hours at the address given below. More details

on the Services are provided in PART 2 – Services’ Requirements, Section V – Description of
Services of the Tender Document.
4. A complete set of tender documents may be purchased or obtained by interested tenders
upon payment of a non-refundable fees of Kshs. 1,000.00 in cash or Banker’s Cheque and
payable to the address given below. Tender documents may be obtained electronically from
the Website(s) www.helb.co.ke/procurement/ or https://tenders.go.ke . Tender documents
obtained electronically will be free of charge.

5. Tender documents may be viewed and downloaded for free from the
websitewww.helb.co.ke/procurement/ or https://tenders.go.ke . Tenderers who download
the tender document must forward their particulars immediately to procurement@helb.co.ke
to facilitate any further clarification or addendum.
6. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
7. Completed tenders must be delivered to the address below on or before Wednesday 23rd
October 2024 . Electronic Tenders will not be permitted. Interested bidders shall be required
to submit one (1) original hard copy and one soft copy of their combined technical and
financial proposals, which shall be clearly marked “ORIGINAL HARD COPY’’ and “ SOFT
COPY’’ as appropriate. The bidder MUST provide a soft copy of the bidding documents with
the following attributes: – i. The documents should be in PDF ii.The document should be in a
well labelled flash disk – indicate company name/name. In the event of any discrepancy
between them, the original shall govern. The Tenderer shall chronologically serialize all pages
of the tender documents submitted. All Bidders must serially number all the pages including
the inserts in their tender proposal submission from the 1st page to the last page in the format
1,2,3,4,5….as the number of pages received in each bidder’s tender submission proposal will
be recorded during the tender opening.
8. Tenders will be opened immediately after the deadline date and time specified above or any
deadline date and time specified later. Tenders will be publicly opened in the presence of the
Tenderers’ designated representatives who choose to attend at the address below.
9. Late tenders will be rejected.
10. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
The Higher Education Loans Board,
Procurement Office, 18th Floor Anniversary Towers,
University Way.P.O Box 69489 – 00400,
Nairobi, Kenya.
Email : procurement@helb.co.ke
Officer to be Contacted : Deputy Director, Supply Chain Management/ewekesa@helb.co.ke/
0711052486
B. Address for Submission of Tenders.

The CEO & Board Secretary,
Attention: Deputy Director, Supply Chain Management
The Higher Education Loans Board,
Procurement Office, 18th Floor Anniversary Towers, University Way or to be dropped in the
tender box located on 18th Floor Lift Lobby, Anniversary Towers
P.O Box 69489 – 00400,
Nairobi, Kenya.
C. Address for Opening of Tenders.
The Higher Education Loans Board,

Main Boardroom, 19th Floor Anniversary Towers, University Way. P.O Box 69489 – 00400,
Nairobi, Kenya.

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