CONSULTANCY SERVICES ON DEVELOPMENT OF POLICY ON ACCOMMODATION OF UTILITIES WITHIN ROAD RESERVES 2023

MINISTRY OF ROADS AND TRANSPORT TENDER APRIL 2023 
STATE DEPARTMENT FOR ROADS 

REQUEST FOR EXPRESSION OF INTEREST (REOI) 

(CONSULTING SERVICES – FIRMS SELECTION) 

1. The Government of Kenya has received financing from the World Bank toward the cost of the Eastern Africa
Regional Transport, Trade, and Development Facilitation Project (EARTTDFP) and intends to apply part of
the proceeds for consulting services.
2. The State Department of Roads (SDoR) is a Department under the Ministry of Roads and Transport and the
Implementing Entity of this project.
3. The consulting services (“the Services”) include Provision of Consultancy Services for the development of
policy on accommodation of utilities within road reserves, estimated level of effort is 25 staff months, implementation
period of 6 months, expected start date of assignment being May 2023, ensuring full consistency
with the TOR attached or referred to in this REOI.
4. The detailed Terms of Reference (TOR) for the assignment can be viewed or downloaded from www.transport.
go.ke/ or at Public Procurement Information Portal http://tenders.go.ke websites.
5. The State Department of Roads (SDoR) now invites eligible consulting firms (“Consultants”) to indicate
their interest in providing the Services. Interested Consultants should provide information demonstrating that
they have the required qualifications and relevant experience to perform the Services. The shortlisting criteria
are as listed below. Key Experts will not be evaluated at the shortlisting stage.
General
i. Letter of Expression of Interest;
ii. Copies of Incorporation/Registration certificates or its equivalent in the country of domicile;
iii. Copy of valid Tax Compliance/ clearance Certificate from KRA or its equivalent in the country of domicile;
iv. Copies of CR 12 certificate providing information of the firms’ Directors for registered companies for
which should be recent within the last twelve (12) months and copies of National IDs for partnerships
or its equivalent in the country of domicile;
v. Copy of a valid Business Permit from the County Government where the business is domiciled for
Kenyan Firms;
vi. Copies of certified Audited Accounts for years 2020, 2021 and 2022. The accounts should be signed by
a Certified Public Accountant.
b) Experience of the firm
i. A brief profile of the company and/or associated firms including size, location, areas of expertise, years
in business, and capability to provide the services described above. The firm must be a reputable company;
ii. The bidder must be qualified and competent firm whose area of core business is fit for this assignment
and who can mobilize highly qualified experts for the assignment. The firm should have experience of
successful delivery of at least one similar/comparable assignments over the last eight years in research,
development and management of road infrastructure projects. The firm MUST attach documentary
evidence in form of signed contracts or LSOs or invoices from at least one (1) corporate client. The firm
should clearly indicate the type of service, contract amount, and customers contact details for reference
purposes.
iii. Submit at least one (1) reference letter from clients as proof that the bidder has successfully executed
similar/related project. The letter MUST be addressed to the Permanent Secretary, the State Department
of Roads (SDoR).
6. The attention of interested Consultants is drawn to Section III, paragraphs, 3.14, 3.16, and 3.17 of the World
Bank’s “Procurement Regulations for IPF Borrowers” November 2020 (“Procurement Regulations”),
setting forth the World Bank’s policy on conflict of interest.
7. Consultants may associate with other firms to enhance their qualifications but should indicate clearly whether
the association is in the form of a joint venture and/or a sub-consultancy. In the case of a joint venture, all
the partners in the joint venture shall be jointly and severally liable for the entire contract, if selected.
8. A Consultant will be selected in accordance with the Quality Cost Based Selection (QCBS) method set out in
the Procurement Regulations.
9. Further information can be obtained at the address below during office hours; Monday to Friday (Public
Holidays closed) from 0800hrs to 1700hrs Local time.
10. Expressions of interest must be delivered in a written form in person on or before Tuesday 25th April, 2023
at 10.00hrs (Local Time) and dropped in the Tender box located on Ground Floor, Works Building, Ngong
Road, opposite room 48. Electronic submissions SHALL NOT be accepted.
11. Expressions of interest must be delivered in a written form to the address below in person, on or before
Tuesday 25th April, 2023 at 10.00hrs.
12. The address (es) referred to above is (are):
State Department of Roads
Attention: Principal Secretary
Address: Works Building, Ngong road
Nairobi
13. Interested bidders are required to continually check the GoK tenders portal: http://tenders.go.ke for additional
information/ clarification that may arise before the submission date.