CONSULTING SERVICES FOR AN IMPLEMENTING PARTNER TO SUPPORT IN THE IMPLEMENTATION OF SETTLEMENT LEVEL COMMUNITY DEVELOPMENT PLANS (CDPS) IN FIVE (5NO.) SELECTED INFORMAL SETTLEMENTS IN KAKAMEGA COUNTY.

MINISTRY OF LANDS, PUBLIC WORKS, HOUSING & URBAN DEVELOPMENT TENDER JANUARY 2025 

STATE DEPARTMENT FOR HOUSING AND URBAN DEVELOPMENT

CONSULTING SERVICES (FIRM SELECTION)

1. The Government of Kenya has received financing from the European Union (EU) through Agence Française de Développement (“AFD”), and intends to use part of the funds thereof for payments under the following project: Consulting Services for an Implementing Partner to Support Implementation of Settlement Level Community Devel­opment Plans (CDPs) in Five (5 No.) Selected Informal Settlements in Kakamega County.
2. The Services of the Consultant shall consist of:
3. a)Facilitate setting up of the governance structure which includes the steering, technical and advisory committees;
4. b)The selection of priority community project per settlement, co-identified with the community and validated by the CDP steering committee chaired by the County Project Coordination Team of KISIP2;
5. c)The co-design of community projects with the community, vali­dated by the CDP steering committee;
6. d)The co-construction of facilities (public space and social infra­structure), using Labour Intensive methods; and
7. e)The support to the community for operating and maintaining the new facilities in partnership with the County government.

The project consists of developing at least one large community facility in at least 5 settlements, and one sub-project per settlement (associated public space/urban streets, urban furniture). The funding dedicated to works shall represent at least 50* of the total program budget.

The typology of projects may include the development of greenfield project and the upgrading of existing social infrastructure. The menu of potential investment includes Public Spaces, Social Facilities and Sol­id Waste Management Solutions, with the exception of Health Centre. Community Market and Early Child Development (ECD) centers.

3. The Ministry of Lands. Public Works. Housing and Urban Devel­opment State Department for Housing and Urban Development (the Client) through the National Project Coordinator KIS1P2. here­by invites interested Applicants to show their interest in delivering the Services described above. Interested Consultants should provide infor­mation demonstrating that they have the required qualifications and relevant experience to perform the Services.
4. The applicant may be a single entity (Civil Society Organization) or a consortium of a maximum of three firms. The lead consortium member must be a civil society organization. The lead consortium can only be awarded one (I) of the three similar contracts launched for the KISIP 2 CDP implementation in different Counties as shown below.

1)    Consulting Services for an Implementing Partner to Implement Settlement Level Community Development Plans (CDPs) in Four (4 No.) Selected Informal Settlements in Nakuru County Reference No: MLPWHUD/SDHUD/AFD/KJSIP2/01.

2)    Consulting services for an implementing partner to support in the implementation of Settlement Level Community Develop­ment Plans (CDPs) m Six (t>no.) selected informal settlements in Kisumu County. Reference No: MLPWHUD/SDHUD/AFD/ KIS1P2/O2.

3)    Consulting services for an implementing partner to support in the implementation of Settlement Level Community Develop­ment Plans (CDPs) in Fwe (Sno.) selected informal settlements in Kakamega County. Reference No: MLPWHUD /SDHUD/AFD/ KIS1P2/03.

Interested Foreign Firms should partner with local firms. Key Experts win not be evaluated at the shortlisting stage.

5. This Request for Expressions of Interest is open to:

6. Eligibility criteria to AFD financing are specified in sub-clause 1.3 of the “Procurement Guidelines for AFD Financed Contracts in Foreign Coun­tries”. available online on APO’S website: http://www.afd.fr.

The assignment is expected to take Twenty-Four (24) Calendar months.

7. The Terms of Reference (TOR) and project implementation guidelines to be followed for the assignment can be found at the following website: www.housingandurban.go.ke/tenders or can be obtained at the ad-
8. The applicant must submit with their application a signed and unaltered copy of the statement of Integrity. Eligibility and Environmental and so­cial Responsibility given in the appendix to the TOR to be downloaded from the website: www.housingandurban.go.ke/tender
9. The Applicant shall submit only one application, either m its own name or as a member of a Joint Venture (JV). If an Applicant(including any JV member) submits or participates in more than one application, those applications shall be all rejected. However, the same Sub consultant may participate m several applications. M the Applicant is a JV. the expression of interest shall include:

• A copy of the JV Agreement entered into by all members,

or

• A letter of intent to execute a JV Agreement signed by all mem­bers together with a copy cd the Agreement proposal.

In the absence of their document the other members will be considered as Sub consultants. Experiences and qualifications of Sub consultants are not taken into account in the evaluation of the applications.

10. Interested Applicants must provide information evidencing that they are qualified and experienced to perform those Services. For that purpose, documented evidence of recent and similar services shall be submitted.

Determination of the similarity of the experiences will be based on:

800. i)The Contracts Size: The firm or consortium members must demon­strate that they have an annual turnover of Kshs 39,800.000.00 for the last 3 years.
801. ii)The Nature of the Services: The firm or consortium members shall demonstrate as having successfully executed and completed at least two (2) projects of similar nature both m scope and complexity in similar op­erating environment in the last ten (10) years with one being in the last 5 years. This shall include evidences to implement a multi-stakeholder pro­gram (with residents and public institutions) that includes investment and technical assistance, preferably in informal settlement upgrading.

iii)     The Technical Area and Expertise: The firm or consortium members shall demonstrate capacity to undertake community engagement, co-de- sign of public spaces/community infrastructures, supervision of works including labour intensive methods, the support of community based organisation to operate services, the management of partnership based project invoking public authorities and communities

1. iv) The experience in the region: The firm or consortium members must demonstrate that they have similar working experience in East Africa, pref­erably in Kenya.

The Client will also take into account for the evaluation of the applications the following items:

1. Skills and availability of in-house technical back-up experts provided to the on-site experts;
2. Local representatives/partners in the county of Kakamega.
3. Among the submitted applications. Ministry of Lands. Public Works. Housing and Urban Development State Department for Housing and Urban Development (the Client) will shortlist a maximum of six (6) Applicants. to whom the Request for Proposals to carry out the Ser­vices shall be sent.
4. The Expressions of Interest must be delivered in a written form to the address below either in person, by mad or by e-mail by 11^th  February 2025 at 1100 Hours EAT. Interested Applicants may obtain further in­formation during office hours: i.e. 0900 to 1700 Hours East African Time. (EAT) at the Procurement Office. 19th Floor Prism Towers. 3rd Ngong Avenue Nairobi

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