DEVELOPMENT OF STATE DEPARTMENT FOR CABINET AFFAIRS STRATEGIC PLAN ( 2023-2027)

STATE DEPARTMENT FOR CABINET AFFAIRS TENDER JANUARY 2024 
REQUEST FOR EXPRESSIONS OF INTEREST (REOI) FOR CONSULTING SERVICES – FIRMS SELECTION

The consulting services (“the Services”) entails provision of advisory services, to the state Department
for Cabinet Affairs specifically in providing support to develope the State Department Strategic Plan
for the year 2023-2027. With its establishment vide Executive Order No. 1 of January 2023, the State
Department for Cabinet Affairs de- rives its Mandate from Executive Order No. 2 of November 2023
on the Organization of the Government of the Republic of Kenya. Its Mandate is as follows: Coordinate
and facilitate Meetings of Cabinet Committees; Oversee Implementation of Cabinet decisions and Presidential
Directives across all Ministries and State Departments; Co-ordinate the planning and supervise
the implementation of development partners’ funded programmes and projects; Oversee Public Sector
Reforms; and Coordinate the implementation of Special Government Initiatives including Coffee, Tea
and Diary sub-sectors Reforms, Fertilizer Subsidy Programme, Affordable Housing, Universal Health Care,
among others.
Being newly established and coinciding with the Revised Guidelines for the Fifth Generation Strategic
Plan for MDACs, Constitutional offices and Independent Offices, the State Department is urgently required
to develop its first Strategic Plan for the Period 2023-2027 as guided by the State Department for
Economic Planning. In tandem with its mandates, functions and approved Organizational Structure, the
Plan will communicate the vision, mis- sion, core values and strategic objectives of the State Department
and provides the medium to long-term strategic direction for the planned period.
Purpose and Objectives of the Assignment
The aim of this assignment is to develop the State Department for Cabinet Affairs Strategic Plan – 2023
– 2027,. Being a new State Department, the assignment will also encompass the development of a stakeholders’
engage- ment framework (with a mapping of all stakeholders, their roles, expectations, the State
Departments expecta- tions, possible areas of collaboration/partnership, and engagement modalities), a
resource mobilization strategy and a M&E framework (aligned to the MTP IV indicator framework). These
are key policy documents which will enable the proper anchorage of the Department.
For impetus, the State Department, therefore finds it fit to engage the services of a Consultancy Firm to
support the process by providing technical expertise in the development of its first Strategic Plan and its
key components.
Specific Objectives
Develop a pragmatic methodology and instruments to be used for effective development of the Strategic
Plan and its components.
• Assess the performance of the State Department in the context of the Executive Office of the President
by conducting a strategic review and interrogating the role of the office in fulfillment of the
mandate as well as developing a strategic framework that will facilitate the alignment of efforts,
activities, and resources necessary to achieve long term objectives.
• Research and recommend for adoption of best practices in Government execution delivery management
at the highest level.
• Prepare and submit a draft and final State Department for Cabinet Affairs Strategic Plan for 2023-
2027 and its key components.
The State Department for Cabinet Affairs now invites eligible consulting firms to indicate their interest in
providing the Consultancy Services in development of the State Department for Cabinet Affairs Strategic
Plan 2023-2027.
The Consulting firm
1. Should have been involved in the development of strategic plans for at least five (5) public institutions
and at least one (1) for non-state actors.
2. Should be registered under the laws of Kenya and should have been in operation for more than
eight (8) years.
3. Should have been involved in the review of strategic plans in the public sector.
4. Should have been involved in the development of policies or strategic plans for economic/policy/

coordination-re- lated organizations in the last three (3) years.

a). Other qualifications
• Quantitative/qualitative and analysis skills: Must have skills and expertise in the use of standard
data manage- ment software and statistical analysis packages.
• Practical application of monitoring and evaluation methodologies & tools.
• Strategy formulation and implementation.
• Broader experience in programme development.
• The ability to work effectively as part of a multidisciplinary team.
• Excellent communication, facilitation synthesis and organization skills.
• Ability to work with minimal supervision.
• Excellent and proven analytical skills.
• High-level written and oral communications skills in English.
Other additional qualifications:
• Proficiency in computer applications, & information communication technology.
• Knowledge of government institutions and operations.
• Endowed with adequate resources (both human and financial).
• Provide only the structure of the organization and the number of key staff. Do not provide CVs
of key staff.
Key experts will not be evaluated at the shortlisting stage
• Attention to detail, superior organization skills and ability to operate within tight deadlines.
• Technical and managerial capability of the consulting firm which should be supported by detailed
company profiles, organogram and any valid statutory and supporting documents (VAT, Tax compliance
certificate ,Audited Accounts for last three years and any other).
• The consulting firm must be legally registered and established in Kenya
Please Note: Do not provide CV of staff. Key Experts will not be evaluated at the Expression of
Interest stage.
The consulting firm will be selected in accordance with the Public Procurement and Asset Disposal
(PPAD) Act, 2015 and Procurement Regulations 2020.
The duration of the consultancy services is expected to be Five (5) months.
Consultants may associate with other firms to enhance their qualifications but should indicate clearly
whether the as- sociation is in the form of a joint venture and/or a sub-consultancy. In the case of a joint
venture all the partners in the joint venture shall be jointly and severally liable for the entire contract,
if selected.
Expressions of interest must be delivered in a plain sealed envelope to the address below (in person
,and to be dropped at tender box situated at Harambee House Annex 5th Floor and clearly indicating
the REOI Number and should be received on or before 30th January 2024 at 11.00 hours, Kenya
local time (GMT+3 hours).
Request for Expressions of Interest (REOI) should be addressed to:
Principal Secretary
State Department for Cabinet Affairs Office of The Deputy President,
Harambee House Annex 3rd Floor
P.O. Box 30744 – 00100
Tel: +254-20-3247000
Email procurement@cabinetaffairs.go.ke
The Expression of Interest will be opened immediately after the closing date and time in the presence
of candidates or their representatives who choose to attend at the Harambee House Annex Office of
the Deputy President, The State Department for Cabinet Affairs, Harambee Avenue, Nairobi, Conference
Room on 4th Floor ,on Tuesday , 30th January, 2024 at 11.00 a.m.
HEAD, SUPPLY CHAIN MANAGEMENT SERVICES. FOR: PRINCIPAL SECRETARY
The State Department for Cabinet Affairs.