INDIVIDUAL CONSULTING SERVICES FOR DEVELOPMENT AND UPGRADING THE FISHERIES INFORMATION MANAGEMENT SYSTEM (FIMS) AT NATIONAL AND COUNTY HEADQUARTERS

MINISTRY OF MINING, BLUE ECONOMY AND MARITIME AFFAIRS TENDER SEPTEMBER 2023 

STATE DEPARTMENT FOR BLUE ECONOMY AND FISHERIES

REQUEST FOR EXPRESSION OF INTEREST

(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)

1. This Request for Expression of Interest follows the General Procurement
Notice for this project that appeared in Development Business; of
10th August 2020.
2. The Government of Kenya has received a Credit from International Development
Agency (IDA) towards the cost of the Kenya Marine Fisheries
and Socio-Economic Development Project (KEMFSED) and intends to
apply part of the proceeds of this Credit to payments under this contract:
Individual Consulting Services for Development and Upgrading the Fisheries
Information Management System (FIMS) at National and County Headquarters
Contract No. KE-MOMBEMA-C1-2023-018-INDV/ MMBE&MA/SDBE&
F/03/2023-2024.
3. The overall objective of this assignment is to establish a fully functional
Fisheries Information management system (FIMS) that integrates all data
including catch/effort, prices, licensing, market and value and permitting,
research data, fisheries compliance, as well as mobile data application integration,
statistical applications and reporting.
4. The tasks to be carried out under the assignment includes but not
limited to:
(i) Provide technical advice on the design of a fully integrated Fisheries
Information Management System (FIMS), with all the modules
(co-management, licensing, inspections, aquaculture-mariculture
etc.) including the dashboards for each module for key information
such as fishing effort (boat-gears), main species, total production
and value etc. at both county and National levels
(ii) Provide technical support to link the fisheries database to a fully
integrated Fisheries Information System, with output routines for different
users and a dashboard for the priority fisheries at county and
HQs in Nairobi;
(iii) Provide clear and concise instruction to the database developer on
the changes in CAS module of the FIMS database or Calipseo to ensure
that the estimation process is coherent with FAO recommendation
for sample-based fisheries data collection; The designed statistical
methodology including indicators should show data variability
and reliability relating to sampling frequency and sample size. This is
the implementation of computation of raised statistics for small scale
fisheries (SSF) which requires integration of Calipseo R shiny App.
This will include;
a) Assessment of the raising procedures and statistical methodology
for the estimation of total catch by species for
consistency with the suggested FAO sample-based data
collection;
b) Technical advice to the integration with the Frame Surveys
and or data collection design;
c) Clear and concise instructions to the database developer
to generate the required data to support the stock assessments
including the use of indicators in standard fisheries
models e.g. surplus production models (total annual fishing
days and daily CPUE by fishing unit and fish species);
d) Clear and concise instruction to the data base developer
how to calculate the relative error at 90% probability level
and to consider the accuracy of the estimated monthly
average CPUE and the estimated monthly total catch at
landing site, ward, sub-county and county levels;
(iv) In full collaboration with the officer in charge of statistics and the
KEMFSED database team, list the reporting requirements on marine
fisheries statistics and provide guidance to the database developer
to develop a user’s friendly front end module for data analyses and
reporting with clear format and content of the required reports and
output formats
(v) Provide a list of the 3 Alpha codes for the species covered in the
database and provide clear and advice on the changes to be made
by the database developer and on how to include them in the species
reference table of the database and the different outputs of the
database;
(vi) Provide technical instructions to Database developer to import the
mobile collected data from the clouds to CAS Database;
(vii) Provide technical guidance on statistical reports for marine catch and
effort, aquaculture, compliance, co-management and all other modules;
(viii) Oversee the FIMS progressive expansion, improvement and pilot
survey implementation;
(ix) In collaboration with the database developer set-up of linkages and
interfaces related to the FIMS across applications to operationalise
and optimise the fisheries data collection process, including catch/
effort, Geo-spatial elements (GIS), NAMIS, KAMIS, Vessel Monitoring
Systems, Monitoring, Control and Surveillance elements and others
that may be identified to optimise the FIMS;
(x) Provide technical support to the database developer to develop an interface
that allows remittance of the fish catch data to Food and Agriculture Organization
(FAO) and Indian Ocean Tuna Commission (IOTC) in collaboration
with the FAO and IOTC;

(xi) Provide clear instructions to the database developer to link with the anticipated
“Vessel Monitoring System” database to monitor industrial fishing
vessels in the Kenyan fishing zone (EEZ);
(xii) Prepare training material and field guides and sampling simulators and
setting up sampling protocols linked to CAS during the operationalization
of FIMS, Geographical information system (GIS) analysis, Social economic
surveys and train staff involved in data and statistics and KMFRI scientists,
on the implementation FIMS functions, processes and any other associated
services; The training manual to include the operation and maintenance of
the FIMs database;
(xiii) Document all the above in a final technical report and manuals in English.
5. The consultant shall possess the following qualifications:
The Consultant should have the following minimum qualifications and experience,
a) A Master’s Degree or equivalent in a discipline related to fisheries
management or fisheries statistics, Computer Science, or a related
discipline.
b) At least 10 years of professional experience in fisheries information
management, database development, and related fields
c) Demonstrated experience working on international projects, preferably
with organizations such as FAO or similar international development
agencies in fisheries information management
d) Proven expertise in fisheries data management, statistical analysis,
and information system development within the context of fisheries
management and small-scale fisheries and in designing, developing,
and implementing fisheries management information systems and
databases.
e) Strong project management skills, with a track record of successfully
managing complex projects from inception to completion.
f) Demonstrated ability to provide training and capacity-building support
to stakeholders in fisheries data management and statistics.
g) Excellent communication skills, including the ability to effectively
present technical information to non-technical stakeholders.
h) Proficiency in English, both written and spoken. Additional languages,
especially relevant to the project’s context, would be a plus.
6. The Consulting Services Contract is expected to be for a period of 15 Calendar
Months from the date of commencement.
7. The State Department of Blue Economy and Fisheries through the Kenya
Marine Fisheries and Socio-Economic Development (KEMFSED) Project
now invites individuals to express their interest in providing the services.
Interested individuals must provide information indicating that they are
qualified to perform the services (attach curriculum vitae (CV), copies of
documentary evidence of Academic qualifications, Professional Qualifications
and registration/licensing of professional body).
8. An Individual Consultant will be selected in accordance with the Selection of
Individual Consultants method set out in the World Bank’s
Procurement Regulations for IPF Borrowers dated November 2020
fourth Edition (Regulations).
9. Interested individuals may obtain further information at the address below
from 0900 to 1700 hours East African Time (EAT) from Monday to Friday
excluding lunch hour (1300 to 1400hours EAT) and public holidays or download
full TORs on Website: www.kemfsed.org; www.tenders.go.ke;
www.mibema.go.ke
Expression of interest shall be delivered by 3rd October, 2023 at 1100hours EAT.
– using one of the following modalities: (i) deposit in the tender box located on
Mezzanine Floor, Maktaba Kuu Building Opposite NHIF Ngong Road Nairobi, Kenya
or (ii) send by email to: info@kemfsed.org and quote the Assignment title and
Contract No. in the subject row. For expressions of interest that will be deposited
at the tender box, the packages should be clearly markedIndividual Consulting
Services for Development and Upgrading the Fisheries Information Management
System (FIMS) at National and County Headquarters Activity
No. KE-MOMBEMA-C1-2023-018-INDV/MMBE&MA/SDBE&F/03/2023-2024.
STATE DEPARTMENT FOR BLUE ECONOMY AND FISHERIES
P.O. BOX 58187-00200 NAIROBI
(CONSULTING SERVICES – INDIVIDUAL CONSULTANT SELECTION)
Country: Kenya
Name of project: Kenya Marine Fisheries and Socio-Economic Development Project (KEMFSED)
Project No.: P163980
Credit No: 65400-KE
Assignment Title: Individual Consulting Services for Development and Upgrading the Fisheries Information
Management System (FIMS) at National and County Headquarters
Contract No.: KE-MOMBEMA-C1-2023-018-INDV/MMBE&MA/SDBE&F/03/2023-2024
Physical address
The Principal Secretary
Ministry of Mining, Blue Economy
and Maritime Affairs
State Department for Blue Economy
and Fisheries
Ngong Road, Works Building
3rd Floor
P O Box 58187 – 00200 NAIROBI
Email:ps@blueeconomy.go.ke
Website: https//www.mibema.
go.ke,
The National Project Coordinator
Kenya Marine Fisheries and
Socio-Economic Development
(KEMFSED) Project
Ministry of Mining, Blue Economy
and Maritime Affairs
State Department for Blue
Economy & Fisheries
Maktaba Kuu Building,
Mezannine Floor, Ngong Road,
www.kemfsed.org
Email: info@kemfsed.org
Telephone: +254-20-2718870