STATE DEPARTMENT FOR DIASPORA AFFAIRS TENDER JANUARY 2024 

INVITATION TO TENDER (ITT) OPEN TENDER

INSTALLATION OF DIASPORA INTERGRATED INFORMATION SYSTEM (DIIMS) 

TENDER NO. MOF&DA/SDDA/001/2023-2024 

1. The State Department for Diaspora Affairs (SDDA) invites sealed tenders from eligible tenderers for
the Installation of Diaspora Integrated Information System (DIIMS) as tabulated below:

Lot No. Description
1. Diaspora Mapping System
2. Electronic Document Records Management System (EDRMS)
3. Case Management System
4. Microsoft 365 & Active Directory

 

“Tenderers will be allowed to tender for one or more lots”.
2. Tendering will be conducted under National open competitive method using a standardized tender
document. Tendering is open to all eligible, qualified and interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the Tender Documents
during office hours 0900am to 5.00pm East African Time at the address given below.
State Department of Diaspora Affairs
2nd Ngong Avenue
316 Upper Hill Chambers,
15th floor
4. Tender documents may be obtained electronically from the Ministy Website www.mfa.go.ke. Tenderers
downloading documents from a designated website shall advise the Procurement Entity that they have
downloaded the tender documents, giving full contact addresses of the tenderer ie email, telephone
number and postal address to facilitate any further clarification or addendum.
5. All Tenders must be accompanied by a tender Security in Kenya Shilling issued by a reputable Commercial
Bank/ Approved Insurance Firm/ Financial Institution and should not be less than 2% of the
Tender price.
6. The tenderer shall chronologically serialize all pages of the tender document submitted.
7. Completed tenders are to be enclosed in a plain sealed envelope, marked “INSTALLATION OF
DIASPORA INTEGRATED INFORMATION MANAGEMENT SYSTEM (DIIMS), TENDER NO. MOF&-
DA/SDDA/001/2023-2024” and must be deposited the tender box provided at the Diaspora offices
on 2nd Ngong Avenue, 316 Upper Hill Chambers, 12th Floor on or before 29th January, 2024 at
11.00am East African Time.
Electronic Tenders will not be permitted.
8. Tenders will be opened immediately after the deadline date and time specified above. Tenders will
be publicly opened in the presence of the Tenderers’ designated representatives who choose to
attend at the address below.
9. Late tenders will be rejected.
10. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
Supply Chain Management Section
State Department of Diaspora Services
2nd Ngong Avenue, 316 Upper Hill Chambers, 15th Floor
P. O. Box 30551-00100
NAIROBI
Email:ict@diaspora.go.ke
B. Address for Submission of Tenders.
State Department for Diaspora Affairs
2nd Ngong Avenue, 316 Upper Hill Chambers
12th floor in the Tenderbox
C. Address for Opening of Tenders.
State Department for Diaspora Affairs
2nd Ngong Avenue, 316 Upper Hill Chambers
P. O. Box 30551-00100
NAIROBI
12th floor Board Room

 

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