PROCUREMENT OF OFF-THE-SHELF ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM WITH MINIMAL CUSTOMIZATION 2023 – NDMA

NATIONAL DROUGHT MANAGEMENT AUTHORITY TENDER MAY 2023 

SPECIFIC PROCUREMENT NOTICE 

(TWO-ENVELOPE BIDDING PROCESS)

1. The Kenya Government has received financing from the World Bank toward the cost of the Kenya Social and Economic Inclusion Project (‘KSEIP’), and intends to apply part of the proceeds toward payments under the contract for Procurement of Off-the-shelf Enterprise Resource Planning (ERP) Software with Minimal Customization .”For this contract, the Borrower shall process the payments using the Direct Pay­ment disbursement method, as defined in the World Bank’s Disbursement Guidelines for Investment Project Financing, except for those payments, which the contract provides to be made through letter of credit.
2. The National Drought Management Authority now invites sealed Bids from eligible Bidders for Procure­ment of Off-the-shelf Enterprise Resource Planning (ERP) Software with Minimal Customization to imple­ment at its headquarters and 23 County Offices as per details provided on Section VII – Part 2 of Supply Requirements and Technical specifications.
3. Bidding will be conducted through national competitive procurement using a Request for Bids (RFB) as specified in the World Bank’s “Procurement Regulations for IPF Borrowers” [Fourth Edition, November, 2020] (“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.
4. Interested eligible Bidders may obtain further information from National Drought Management Authority by contacting Mr. Hussein Bilala via hussein.bilala@ndma.go.ke and inspect the bidding document during office hours from 0800 to 1700 hours at the address given below.
5. The bidding document in English may be purchased by interested eligible Bidders upon the submission of a written application to the address below and upon payment of a nonrefundable fee of KES.1,000. The method of payment will be at NDMA Cash Office located at Lonrho House; 8th Floor. The document will be sent by courier. The document may also be downloaded free-of-charge from the websites: www.ndma.go.ke or www.tenders.go.ke
6. Bids must be delivered to the address below on or before 10.30am East Africa Time on Monday 3rd July, 2023. Electronic Bidding will not be permitted. Late Bids will be rejected. The outer Bid envelopes marked “ORIGINAL BID”, and the inner envelopes marked “TECHNICAL PART” will be publicly opened in the presence of the Bidders’ designated representatives and anyone who chooses to attend, at the address below on Monday 3^rd July, 2023 at 10.30 am East Africa Time at Lonrho House 17Ih Floor, Boardroom. All envelopes marked “SECOND ENVELOPE: FINANCIAL PART” shall remain unopened and will be held in safe custody of the Purchaser until the second public opening.
7. All Bids must be accompanied by a Bid Security of Kenya Shillings One Million (KES. 1,000,000)
8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Own­ership Disclosure Form as included in the bidding document.
9. The address (es) referred to above is (are):

Chief Executive Officer,

National Drought Management Authority,

P.O. Box 53547 – 00200, Lonrho House, Standard Street, Nairobi Kenya.

+254 020 2224324 | +254 020 2227982 | +254 722 200656

Email address – procurement@ndma.go.ke

Website: www.ndma.go.ke

Chief Executive Officer

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