PROVISION OF INTEGRATED WASTE MANAGEMENT 2023 – SAFARICOM

SAFARICOM TENDER JULY 2023 

PROVISION OF INTEGRATED WASTE MANAGEMENT

Document Release Date:                    11th July, 2023

Closing Date for Receipt of EOI:          19th July, 2023

1. Introduction

In line with Safaricom’s SDG agenda, Safaricom has in place an Integrated Waste Management policy that ensures the delivery of an integrated, cost-effective, and environmentally sound waste management system, and to promote sustainable community programs that foster Responsible Production and Consumption.

This policy ensures that within the defined scope of the environmental management system:

• Safaricom advances End to End management of waste in an efficient, equitable, and environmentally friendly manner, consistent with the statutory requirements by:

–         Significantly reducing the amount of generated waste requiring disposal through increased source reduction, reuse, recycling

–         Delivering sound and cost-effective solutions for waste management

• Build partnerships that foster sound waste management in line with the SDG agenda Goal 12 (Responsible Production and Consumption

2. Aims And Objectives

This Expression of Interest (EOI) is intended to lead to the identification of suppliers that can demonstrable having sufficient capacity to provide Integrated waste management service in the best possible way and in a manner that enables Safaricom to meet its expectations.

Safaricom is therefore soliciting from interested companies an Expression of Interest clearly showing the following:

• A company profle detailing the years of experience as a provider of Integrated waste management and the geographical scope.
• Valid NEMA LICENCES as listed below;

1. Licence to own/ operate a waste treatment plant/ disposal site covering thew below types of waste;

• Non Harzadous/ Non industrial / Non Toxic / Non Medical waste
• Harzadous waste
• Organic waste
• Plastic waste

2. Environmental impact assessment licence for the waste management facility
3. Vehicle licence to transport waste to Dandora
4. Vehicle licence totransport waste; Trans- county movement of waste( Garbage)
5. NEMA clearance on using plastic bag garbage bin liners

• List of company owned fleet ( Copies of log books required to support the list)
• Waste sorting site location and contact person.
• Detailed waste handling procedures for all waste categories listed; Cartons and paper, plastic, Glasses, metal, Textiles, Organic, harzadous waste ( Masks), Residual and construction waste
• List of waste recycling partners for the different categories of waste listed : Cartons and paper, plastic, Glasses, metal, Textiles, Organic, harzadous waste ( Masks), Residual and construction waste.
• Current list of clients where Integrated waste management Services have been provided. The details to be provided as below;

3. Scope

The general scope for provision of integrated waste management Services shall include but shall not be limited to:

1. a)Ensure that in collaboration with different recyclers, waste generated from facilities and operations is collected, transported, recycled, reused and/or disposed in an efficient and environmentally friendly manner, consistent with the statutory requirements.
2. b)Seamless reception of segregated waste from Safaricom.
3. c)Weighing of the different waste stream and the same information relayed to Safaricom.
4. d)Recycled waste received using appropriate technology and where the technology does not allow is disposed of in a safe manner
5. e)Providing traceability of all the products that came out of the waste as well as the by-products
6. f)Ensuring that the vehicles collecting the waste from Safaricom premises are in serviceable condition, licensed for the job as well designed to carry out such activity
7. g)Maintaining confidentiality of the all items received
8. h)Ensure that all mandatory safety requirements for the recycling process are maintained including provision of the right safety gear and machinery safety
9. i)Providing reports as required by Safaricom
10. j)Provide the occupational safety and health risk treatment plan for the project for review and approval by Safaricom prior to commencement of any work, and to keep the plan updated during the life the of the project.
11. k)In accordance with the Sustainable Development Goals (SDG) goal number 12 (Responsible Consumption and Production), Safaricom collects data on waste management. The service provider will therefore be expected to share data to Safaricom on their operations in line with this project. Key areas will be:-

• What type of waste was produced in the course of executing this work
• How much of such waste was produced
• How the waste was disposed of

4. Scope Responsibility Matrix

5. Schedule Of Premises

• Safaricom has 7 main office blocks, 2 Regional Offices, 13 switches and 51 retail shops which are located across Nairobi, Mt. Kenya, Western/Nyanza, Coast and Rift Valley.

6. The requirements for provision of Integrated Waste management services include;

• Valid Nema licences
• Certificate of good conduct for all waste sorters
• Waste sorting site
• Waste transport vehicles
• Waste handling equipment ( Measuring sclaes)
• Waste consumables( Sacks, Bin liners )

7. Submission Of Responses

Interested suppliers should submit their response to this RFI in soft copy addressed to the attention of the Category Sourcing Manager. The EOI should be emailed to <CKiteme@Safaricom.co.ke> and later than 19th July, 2023 at 6:00 PM (Kenyan Time)

8. Next Steps

• Review of submitted Expressions of Interest
• Impromptu site visits at the waste plants
• Prequalification of shortlisted suppliers
• Issuing of tender to prequalified suppliers

NOTE:

• This is not a tender
• Only the suppliers who provide the requited details will be considered for further discussions
• No prices should be provided with this EOI
• Safaricom reserves, at its sole discretion, the right to select or reject, either in totality or partially, any or all proposals made in the context of this EOI. Any such decisions made will be final and no correspondence will be engaged into, other than for the purpose of informing the bidders of the outcome of the process