REGISTRATION OF SUPPLIERS & SERVICE PROVIDERS 2022/2024 – SASDEF
SPORTS, ARTS AND SOCIAL DEVELOPMENT FUND (SASDEF) TENDER NOVEMBER 2022
REGISTRATION OF INTERESTED AND QUALIFIED SUPPLIERS, CONTRACTORS AND CONSULTANTS IN THE FOLLOWING CATEGORIES FOR THE FINANCIAL YEARS 2022 -2024
The Sports, Arts and Social Development Fund (SASDEF) is established under the Public Finance Management
(Sports, Arts and Social Development Fund) Regulation, 2018.
The Sports, Arts and Social Development Fund (SASDEF) hereinafter referred as “Procuring Entity” intends to;-
1. Invite applications for the registration of interested and qualified Suppliers, Contractors and Consultants
for the financial years 2022 -2024.
2. Sealed tenders from eligible candidates for various non-consultancy services open to all qualified and
interested Tenderers.
3. Sealed bids from eligible candidates for Framework Agreement for a period of two years on as and
when required basis renewable annually based on performance.
REGISTRATION OF SUPPLIERS & SERVICE PROVIDERS 2022 –2024
| A) SUPPLY OF GOODS | |||
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TARGET GROUP |
| 1. | SASDEF/A1/01/2022-2024 | Supply and Delivery of General and Printed Office supplies
e.g. , stationery, photocopying paper, toner cartridges, Photocopier toners, and Computer Consumables etc. |
Youth, Women and Persons Living with Disabilities |
| 2. | SASDEF/A2/02/2022-2024 | Provision of Design, Branding and Printing of Promotional Materials E.g., T-shirt, Caps, Calendars, Banners, Carrier Bags, Logos, brochures, Reports, staff identification cards, diaries, Booklets, documentary wallets, Newsletter, Stickers, Signage, gifts, Trophies etc | Youth, Women and Persons Living with Disabilities |
| 3. | SASDEF/A3/03/2022-2024 | Supply, Delivery and Installation of Office Equipment e.g., Metal filing cabinets, Computers, Laptops, Ipads, Computer Software and Licenses, Servers, Printers, Photocopiers, Scanners, UPS, Telephone and other related ICT Hardware and Accessories etc. | Open |
| 4. | SASDEF/A4/04/2022-2024 | Supply and Delivery of Office Furniture, Furnishings includ- ing Blinders & Fittings | Youth, Women and Persons Living with Disabilities |
| 5. | SASDEF/A5/05/2022-2024 | Provision of Cleaning Services, Detergents, Soaps, Disinfectants & Toiletries | Youth, Women and Persons Living with Disabilities |
| 6. | SASDEF/A6/06/2022-2024 | Supply of Motor Vehicles Tyres, Batteries & other accessories | Open |
B) PROVISION OF SERVICES
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TARGET GROUP |
| 1. | SASDEF/B1/07/2022-2024 | Supply, Installation, Commissioning, Repair and Main- tenance of Air Conditioners, Fire Extinguishers, Smoke Detectors, Automatic Fire Suppressions, First Aid Kits and Related Accessories. | Youth, Women and Persons Living with Disabilities |
| 2. | SASDEF/B2/08/2022-2024 | Provision of ICT Hosting services and Website mainte- nance | Youth, Women and Persons Living with Disabilities |
| 3. | SASDEF/B3/09/2022-2024 | Provision of comprehensive office Cleaning Services, Sanitary, fumigation &pest control Services | Youth, Women and Persons Living with Disabilities |
| 4. | SASDEF/B4/10/2022-2024 | Repair and Servicing of Servers, Computers, Laptops, IPads, Printers, Scanners and other related ICT Equipment | Youth, Women and Persons Living with Disabilities |
| 5. | SASDEF/B5/11/2022-2024 | Provision of Bulk Printing, Bulk Photocopying, Binding, Laminating, Framing and Document Management Services | Youth, Women and Persons Living with Disabilities |
| 6. | SASDEF/B6/12/2022-2024 | Provision of Security and Guarding Services | 5-Year Certificate of Registration From Private Security Regulatory Authority |
| 7. | SASDEF/B7/13/2022-2024 | Provision of Internet Service Providers (ISP) &VPN Connectivity | Open |
| 8. | SASDEF/B8/14/2022-2024 | Supply, Installation and maintenance of network, networking equipment & structure (LAN,WAN) | Open |
| 9. | SASDEF/B9/15//2022-2024 | Provision of Asset Tagging/Coding services & Asset Valuation Services | Open |
| 10. | SASDEF/B10/16/2022-2024 | Supply, Installation and Commissioning of CCTV, Access Control System, ICT Security & Alarm Systems. | 5-Year Certificate of Registration From Private Security Regulatory Authority |
| 11. | SASDEF/B11/17/2022-2024 | Provision of General Insurance & Motor Vehicle Insurance | Eligible Insurance underwriters |
C) PROVISION OF CONSULTANCY SERVICES
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TARGET GROUP |
| 1. | SASDEF/C1/18/2022-2024 | Provision of Human Resource Consultancy Services, Team Building, Training Facilitators and Capacity Building. | Open |
| 2. | SASDEF/C2/19/2022-2024 | Provision of Public Relations and Related Consultancy Services. | Open |
| 3. | SASDEF/C3/20/2022-2024 | Provision of Consultancy Services (Customer Satisfaction Baseline Survey, Employee Satisfaction Survey and Work Environment Survey (NEMA Certified Firms) | Open |
| 4. | SASDEF/C4/21/2022-2024 | Provision of OSHA (outreach training programs) Training, Audit, Fire& First Aid Equipment Training Services | Open |
| 5. | SASDEF/C5/22/2022-2024 | Provision of ICT related Consultancy Services | Open |
| 6. | SASDEF/C6/23/2022-2024 | Provision of Professional Conveyancing Services, Legal Consultancy Services, Compliance & Governance Audit | Open |
D). PROVISION OF WORKS
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TARGET GROUP |
| 1. | SASDEF/D1/24/2022-2024 | Provision of Small Contractual Works-General Office Designs, Repairs and Maintenance Works, Office Partitioning, Electricals, Plumbing, Painting Etc. | Registered With NCA 5,6 & 7 |
E). FRAMEWORK AGREEMENTS
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TARGET GROUP |
| 1. | SASDEF/F/01/2022-2024 | Proposed Framework Agreement For Hotel and Conferencing Facilities ((Accommodation ,Meals | Open |
| 2. | SASDEF/F/02/2022-2024 | Proposed Framework Agreement For Catering Services (Meals) | Open |
| 3. | SASDEF/F/03/2022-2024 | Proposed Framework Agreement For Transport – Taxi & Car Hire Services | Open |
| 4. | SASDEF/F/04/2022-2024 | Proposed Framework Agreement For Air ticketing Services | Open |
| 5. | SASDEF/F/05/2022-2024 | Proposed Framework Agreement For Motor vehicle Repair And Maintenance Services | Approved Garages
/ Dealers only |
| 6. | SASDEF/F/06/2022-2024 | Proposed Framework Agreement for Supply and Delivery of Branded -Sports Kits (Tracksuits, T-shirts, Bags, Competition Kits, Rain Coats, Socks, and Jackets etc.).
-Sports Equipment’s (Balls, Protective gears, gloves, Bibs ,etc) -Sports Shoes (Ceremonial shoes & Competition shoes), -Branded Uniforms (Shirts, blazers & Ties and Ceremonial attire (Maasai attire, African Wear, sandals, shoes, kikoy, etc. |
Youth, Women and Persons Living with Disabilities |
| 7. | SASDEF/F/07/2022-2024 | Proposed Framework Agreement for Provision of Event Manage- ment Services, Tents, Interior Decorations and Furnishing Services, Shows and Exhibitions, Sound System, screens, projectors, LED Screens and Backup generators. | Open |
| 8. | SASDEF/F/08/2022-2024 | Proposed Framework Agreement For Event Security Services | 5-Year Certificate of Registration From Private Security Regulatory Authority |
| 9. | SASDEF/F/09/2022-2024 | Proposed Framework Agreement For Sporting Event Group Personal Accident Cover (GPA) | Open |
| 10. | SASDEF/F/10/2022-2024 | Proposed Framework Agreement For Media Content Produc- tion, Digital Media, Media Buying, Live Streaming, Audio-Visual Production, Editing Services and Event Marketing. | Open |
| 11. | SASDEF/F/11/2022-2024 | Proposed Framework Agreement For Supply and Delivery of Drinking Water, Lease and Maintenance of Water Dispensers. | Open |
F: INVITATION TO TENDER
| NO. | CATEGORY NO. | ITEM DESCRIPTION | TENDER SECURITY | TARGET GROUP |
| 1. | SASDEF/T/01/2022-2024 | Provision of General Insurance of Assets, Group Life Insurance, Group Personal Accident (GPA/ WIBA Plus) and Employers Liability | KSH.100,000 | Eligible Insurance Underwriters |
| 2. | SASDEF/T/02/2022-2024 | Provision of Staff Medical Insurance | KSH.100,000 | Eligible Insurance Underwriters |
| 3. | SASDEF/T/03/2022-2024 | Provision of Staff Pension Scheme Administrator | KSH.100,000 | Eligible Insurance Underwriters |
Qualified and interested applicants may obtain further information and inspect the Prequalification Document/Tender document
during office hours of 9.00 a.m. to 4.00 p.m. EAT from the Procurement Office at The Sports, Arts and Social Development Fund
Offices, Flamingo Towers 7th floor, Upper Hill, Nairobi. Prequalification/Tender documents can also be viewed and downloaded
from the Sports Fund website www.sasdef.go.ke and from the Public Procurement Information Portal www.tenders.go.ke at
no fee. Bidders who download the tender documents MUST forward their particulars for recording and communication of any
further tender clarifications or addenda to email procurement@sasdef.go.ke.
Tender Prices quoted should be net inclusive of all taxes, must be in Kenya shillings and shall remain valid for 182 days from the
closing date of the tender.
Tender Security in the amount specified MUST be from a reputable bank or from a Public Procurement and Regulatory Authority
(PPRA) accredited Insurance Company and shall be valid for One Hundred and eighty two (182) days from the tender opening
date.
Completed Prequalification/Tender documents are to be enclosed in plain sealed envelopes marked with Tender Name and
Number and deposited in the Tender Box located at SASDEF Main Reception -Flamingo Towers 7th floor, Upper Hill, Nairobi
or be addressed to:
The Ag. Chief Executive Officer,
The Sports, Arts and Social Development Fund
P. O. Box 4644 – 00200 NAIROBI
So as to be received on or before Wednesday, 7th December, 2022 at 10.00am. Tenders will be opened immediately after
closing in the presence of the candidates or their representatives who choose to attend at SASDEF Boardroom Flamingo Towers
7th floor, Upper Hill, Nairobi.
The Fund reserves the right to accept or reject any tender without assigning reasons for its decisions thereof.
AG. CHIEF EXECUTIVE OFFICER
THE SPORTS, ARTS AND SOCIAL DEVELOPMENT FUND
