EDUCATION DEVELOPMENT TRUST TENDER JULY 2021
| Request for Quotation (RFQ) |
RFQ #:016/21
Subject: Request for Quotation (RFQ) for Car Hire service
Education Development Trust is seeking qualified suppliers to provide their best price quote for the item(s) below. If interested, the quotation should be submitted on company letterhead and signed. Please refer to the Terms and Conditions (below) in preparing your quotation. Please acknowledge receipt of this request and indicate intention to quote.
| Item # | Description | Quantity | Unit Cost | Total Cost | Comments |
| Saloon Cars – 5-seater
|
1 | Price must be inclusive of Fuel, Driver plus his allowance, Tax, and all other costs attached to the vehicle from point of hire to point of return.
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| Land Cruiser – Hard top/Prado – 5 plus seater | 1 | ||||
| Landcruiser – not hardtop | |||||
| Lorry – HF equivalent | 1 | ||||
| Shuttles 25-seater | 1 | ||||
| Buses – 40-Seater | 1 | ||||
| Van | 1 | ||||
| Pick Up | 1 | ||||
| Total | |||||
| Additional Information
The organization normally hires vehicle to be used from Nairobi to Isiolo, Marsabit, Tana River and around Nairobi for deliveries. Please include fuel to cover on average Marsabit area. NB: Quotes that do not include vehicle hire inclusive of fuel will not be considered. If you also cover locally (not out to Nairobi) areas such as Mombasa, Tana River (hola, Bura, Garsen Tana Delta), Kwale, Kilifi and Marsabit counties you can quote to be considered in those regions. |
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Terms and Conditions
| Quotation Validity period | 60 days |
| Quotation Validity period | 60 days |
| Delivery and packaging Instructions: | Ed Dev Trust offices |
| Payment Terms: | Option 1: 100% payment within 30 days from delivery and receipt of invoice and delivery notes. Supplier must be willing to provide us with 30 days credit facility or choose not to quote. |
| Quotation must include the following: | Quote shall be marked with RFQ# above
Copy of valid Company Trade license, Tax certificate (VAT Registration), Detailed description of the quoted items; Information on delivery cost, method, date; where applicable Detailed information on any warranties offered by the vendor; Quotation in KES inclusive of tax, excise and other duties or taxes; Information on the number of days for which the quote is valid; Statement that vendor will adhere to Education Development Trust terms and conditions. |
| Evaluation criteria: | Offers will be evaluated based on their responsiveness to the specification, qualifications and experience of the vendor, location, price, after sale service, delivery time and related criteria. |
Submission of Quotes
| Submission Deadline: | The quote must be submitted to Education Development Trust no later than 15th July 2021 at 10.00am
Quotations submitted after the deadline will not be considered. |
| Submission Method: | Offer can be submitted either in hard copy or electronically:
submit your quotation on company letterhead signed by an authorized person of the company. If you choose to submit a hard copy deliver it to the Education Development Trust Office in a sealed envelope and addressed to Wanjiku Gacuru – Procurement and Logistics Officer If you choose to send your quote by e-mail you must sign, scan and send the quote as an attachment in PDF format to ssaprocurement@educationdevelopmenttrust.com |
Education Development Trust Code of Conduct & Ethics Policy: In accordance with the Education Development Trust Code of Conduct and Ethics Policy, Education Development Trust requires full and open disclosure when dealing with procurement. As such, Education Development Trust employees must avoid any conflict of interest or the appearance of a conflict of interest. Education Development Trust employees must at all times provide full disclosure of their actions or relationships with prospective vendors, contractors, or consultants. Education Development Trust employees shall not solicit, request, accept, or agree to accept any gift from a vendor or prospective vendor.
Education Development Trust reserves the right to reject any or all quotes when considered to be in the best interest of the organization and/or the people it serves.
Wanjiku Gacuru
Snr. Procurement and Logistics Officer