THE ICT AUTHORITY TENDER APRIL 2022
INVITATION TO TENDER (ITT)
SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF AN ELECTRONIC DOCUMENT AND RECORD
MANAGEMENT SYSTEM-READVERTISEMENT
CONTRACT NO: ICTA/OT/21/2021-2022
1. ICT AUTHORITY invites sealed tenders for the Supply, Delivery, Installation Testing
and commissioning of an Electronic Document and Record Management System-Re
advertisement
2. Tendering will be conducted under Open Tendering Procurement using a standardized tender
document. Tendering is open to all eligible, qualified and interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the Tender
Documents during office hours (9.00am-1.00pm and 2.00pm-4.00pm) local time, Monday to
Friday) at the address given below.
The ICT Authority
Telposta Towers, 12th Floor
Kenyatta Avenue
P.O Box 27150-00100
Nairobi, Kenya.
Website: www.icta.go.ke
Email: procurement@ict.go.ke
4. Tender documents may be obtained electronically from the website www.icta.go.ke or the
PPIP website, www.tenders.go.ke. Tender documents obtained electronically from the two
(2) websites will be FREE OF CHARGE. Tenderers downloading documents from the two
(2) websites, i.e. www.icta.go.ke or the PPIP website, www.tenders.go.ke shall immediately
advise the ICT Authority that they have downloaded the tender documents, giving full
contact addresses of the tenderer (name of tenderer, email, telephone number and postal
address) through submission of their details to the email addresses Email :
procurement@ict.go.ke .The tenderers details are necessary to facilitate any clarifications or
addenda that may be issued.
5. A complete set of tender documents may also be purchased or obtained by interested tenders
upon payment of a non- refundable fees of Kshs 1,000 in cash or Banker’s Cheque and
payable to ICT Authority. However, Bidders are strongly encouraged to download the
documents from the websites listed in clause 4 above of this Invitation to Tender.
6. The amount and currency of the Tender Security shall be Kenya Shillings Four Hundred Thousand,
i.e. KES 400,000 in form a guarantee from an insurance company licensed by the Insurance
Regulatory Authority and listed by the Public Procurement Regulatory Authority (PPRA) or bank
licensed by the Central Bank of Kenya. The tender security shall be valid for 156 days as provided in
this TDS. Completed tenders must be delivered to the address below on or before;
Tender Closing Date: Wednesday 11th May, 2022
Time: 10.00 a.m. (East African Time)
7. Electronic Tenders WILL NOT be permitted.
8. Tenders will be opened immediately after the deadline date and time specified below or any
deadline date and time specified later.
Tender Closing Date: Wednesday 11th May, 2022
Time: 10.00 a.m. (East African Time)
9. Tenders will be publicly opened in the presence of the Tenderers’ designated representatives
who choose to attend at the address below.
10. Late tenders will be rejected.
11. The addresses referred to above are:
A. Address for obtaining further information and for purchasing tender documents
The CEO, ICT Authority
Att: Head Supply Chain Management
Telposta Towers, 12th Floor
Kenyatta Avenue
P.O Box 27150-00100
Nairobi, Kenya.
Website: www.icta.go.ke
Email: procurement@ict.go.ke
B. Address for Submission of Tenders.
The CEO, ICT Authority
Telposta Towers, 12th Floor Tender Box
Kenyatta Avenue
P.O Box 27150-00100
Nairobi, Kenya.
C. Address for Opening of Tenders
The ICT Authority
Telposta Towers, 12th Floor Boardroom
Kenyatta Avenue
P.O Box 27150-00100
Nairobi, Kenya.
Ag. Chief Executive Officer
ICT Authority
TENDER DOCUMENT 
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