NATIONAL CEREALS AND PRODUCE BOARD TENDER AUGUST 2024 

INVITATION TO TENDER (ITT)

TENDER FOR RENEWAL OF MICROSOFT OFFICE 365 LICENSES FOR TWELVE (12) MONTHS.
NCPB/LICENSES/MICROSOFT 365/02/2024-2025

1. The National Cereals and Produce Board invites sealed tenders for renewal of Microsoft office 365 license twelve (12) months.
2. Tendering will be conducted under open national competitive method using a standardized tender document. Tendering is open to all eligible, qualified and
interested Tenderers.
3. Qualified and interested tenderers may obtain further information and inspect the Tender Documents at the office of the Head of Procurement Services during normal working hours, between 9.00 am and 3.00 pm.
4. A complete set of tender documents may be purchased or obtained by interested tenders upon payment of non-refundable fees of Kshs. 1,000.00 (One thousand
shillings) per set via Mpesa at the cash office of National Cereals and Produce Board in Head Office.
5. Prospective bidders may also download the tender document from NCPB’s website (www.ncpb.co.ke) or PPIP portal free of charge.
6. Bidders who download the tender document are advised to sign a tender register at the NCPB Head Office, Procurement Services Department OR send their detailed address using the Email: supplies@ncpb.co.ke or ncpbsupplies@gmail.com before the tender closing date, to facilitate any further clarification or addendum.
7. The Tenderer shall chronologically serialize all pages of the tender documents submitted.
8. Submission of Tender documents
Completed envelope tender document should be submitted in a sealed envelope
clearly marked in Bold Letters: “NCPB/LICENSES/MICROSOFT 365/02/2024-2025 FOR
RENEWAL OF MICROSOFT OFFICE 365 LICENSES FOR TWELVE (12) MONTHS” Addressed
to:-
THE MANAGING DIRECTOR,
NATIONAL CEREALS AND PRODUCE BOARD,
NYUMBA YA NAFAKA,
MACHAKOS/ENTERPRISE ROADS,
INDUSTRIAL AREA,
P.O BOX 30586,
NAIROBI.

and physically deposited in the tender box situated in Nafaka House, Ground Floor,
by the Reception Area, so as to be received on or before 05th September, 2024 at
12:00 noon. Electronic Tenders will not be permitted /accepted.
9. Tenders will be opened immediately after the deadline date and time specified above
or any deadline date and time specified later. Tenders will be publicly opened in the
presence of the Tenderers’ designated representatives who choose to attend at the
address above. Late tenders will be rejected.

10. Prices
Offered Price should be inclusive of all taxes, duties, levies and delivery costs to the
NCPB premises and shall remain valid for One hundred and twenty (120) days from
the closing date of the tender.
11. Opening of submitted Tenders
Tenders will be opened promptly thereafter at 12:00 noon on 05th September, 2024 in
the presence of the Tenderer’s or their representatives who choose to attend in NCPB
Head office located along Machakos/Enterprise roads, Industrial area, Nairobi in
Gilfillan hall.
12. Bidders are advised to send details of ONE representative in advance to enable NCPB
organize for required protocols in compliance with MOH guidelines on Covid19.
NOTES TO TENDERERS
Valid Tax Compliance Certificate shall be one issued by the relevant tax authorities
and valid for at least up to the tender closing date. All registered Tenderers must
provide a valid Tax Compliance Certificate.
A. Address for Submission of Tenders.
1) National Cereals & Produce Board
2) Postal Address 30586 – 00100, NAIROBI
3) Physical address for hand Courier Delivery to a Tender Box at the reception
area of NYUMBA YA NAFAKA in Industrial Area along enterprises / Machakos Roads,
, or at the office of Head of Procurement Services, ground floor, door no. G.48 for bulk
documents.
B. Address for Opening of Tenders.
1) National Cereals & Produce Board
2) National Cereals and Produce Board, Head Office (NYUMBA YA NAFAKA) in
Industrial Area along Enterprises / Machakos Roads at Gilfillian hall

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