TENDER FOR SUPPLY, DELIVERY, INSTALLATION, TESTING AND COMMISSIONING OF AIRCRAFT ACCIDENT INVESTIGATION SYSTEM 2023

MINISTRY OF ROADS AND TRANSPORT TENDER NOVEMBER 2023 
STATE DEPARTMENT FOR TRANSPORT 

OPEN NATIONAL TENDER NOTICE 

1. Kenya is a signatory to the Convention on International Civil Aviation (Chicago Convention) signed
on 1st May 1964. The Convention requires that all civil aviation operations be conducted under
internationally accepted minimum operating standards, procedures and practices.
2. The Aircraft Accident Investigation Department (AAID), under the State Department for Transport, is
proactively involved in the promotion of aviation safety through professional conduct of autonomous
and impartial air safety investigations and other accident prevention programs. The ultimate aim is to
focus AAID’s resources on those investigations most likely to enhance public confidence and safety
in air transportation.
3. The AAID is responsible for the investigation of aircraft accidents and serious incidents in Kenya
involving both local and foreign aircrafts. The AAID also participates in overseas investigations of
accidents and serious incidents involving Kenya registered aircraft products, operators or citizens.
4. Recently the Cabinet approved the establishment of Kenya Transport Accident Investigation Bureau
(KTAIB) a body that will be responsible for the investigation of transport accidents and incidents
involving all modes of transport. It is expected that in future the system should be able to be upgraded
or integrated in order to handle the processes and database on investigation of accidents for all
modes of transport in the anticipated development
5. As part of the development, the AAID intends to automate its workflows and processes by procuring
a software solution for the automation of accident and incident investigations. This will assist in
establishing and maintaining an accident and incident database to facilitate the effective analysis of
information on actual or potential safety deficiencies and determine any preventive actions required.
6. The system is expected to establish a database compatible with ICAO Accident/Incident Data
Reporting (DREP) or The European Co-ordination Centre for Accident and Incident Reporting Systems
(ECCAIRS) and AAID Policy and Procedure Manual. It is also proposed that the automation system
meets the Standards and Recommended Practices of ICAO Annex 13, and associated documents,
9756 (I to IV), 9962 Policies and Procedure Manual, 10053 Protection of Accidents and Incidents
Records, 9422 Accident Prevention Program, 9156 Accident/Incident Reporting Manual (ADREP
Manual) and Circular 298 Training Guidelines for Aircraft Accident Investigators.
7. The State department for Transport now invites sealed tenders for the Supply, Delivery, Installation,
Testing and Commissioning of Aircraft Accident Investigation System
8. Interested Eligible bidders may obtain further information from the Head, Supply Chain Management
Services, State Department for Transport, Transcom House, Ngong Road, Nairobi, Upper Ground Floor
from 0900 to 1700 hours East Africa Time on Mondays to Fridays except during lunch break between
1300 hours and 1400 hours and Public Holidays
9. The bidding document may be viewed and downloaded by interested bidders free of charge from the
websites www.transport.go.ke and/or Public Procurement Information Portal (PPIP) –
www.tenders.go.ke. Bidders who intend to submit their bids MUST promptly submit their names
and contact details to ps@transport.go.ke for communication of any clarification (s) and addenda
during the bidding period
10. Bids must be delivered to the address below on or before 1030 hours on 14th December, 2023 and deposited
in the tender box located on the ground floor Transcom House. The bid should be clearly marked
“Supply, Delivery Installation, Testing and Commissioning of Aircraft Accident Investigation
System” for the Aircraft Accident Investigation Department. Late bids will be rejected. Bids will be
publicly opened immediately thereafter in the presence of the bidders and/or designated representatives
and anyone who chooses to attend at the Accounts Boardroom, Transcom House Ngong Road.
Electronic bids SHALL NOT be accepted
11. All bids must be accompanied by a bid security equivalent to 2% of the tender sum in Kenya Shillings
12. The attention of the prospective bidders is drawn to the fact that they will be required to certify in
their bids that all software is either covered by a valid licence or was produced by the bidder
The Principal Secretary
Attn: Head, Supply Chain Management Services
State Department for Transport,
P. O. Box 52692 – 00200
Transcom House, Ngong Road, Upper Ground Floor
NAIROBI, KENYA
Telephone: +254 (20) 2729200
Email: ps@transport.go.ke
13. Interested bidders are required to continually check the Department’s website; www.transport.
go.ke for any additional information/clarification that may arise before the submission date