TENDER FOR SUPPLY, INSTALLATION AND COMMISSIONING OF ENTERPRISE RESOURCE PLANNING (ERP) SYSTEM 2023

MINISTRY OF ROADS AND TRANSPORT TENDER APRIL 2023 
STATE DEPARTMENT FOR ROADS 

(ONE-ENVELOPE BIDDING PROCESS) 
INVITATION FOR BIDS (RFB) 

1. The Government of Kenya has received financing from the World Bank toward the cost of the EASTERN
AFRICA REGIONAL TRANSPORT, TRADE AND DEVELOPMENT FACILITATION PROJECT, and intends to apply
part of the proceeds toward payments under the contract for Supply, installation and commissioning of
Enterprise Resource Planning (ERP) System
2. The State Department of Roads now invites sealed Bids from eligible Bidders for Supply, installation and
commissioning of Enterprise Resource Planning (ERP) System.
3. Bidding will be conducted through national competitive procurement using Request for Bids (RFB) as
specified in the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020
(“Procurement Regulations”), and is open to all eligible Bidders as defined in the Procurement Regulations.
4. Interested eligible Bidders may obtain further information from Public Procurement Information Portal at
www.tenders.go.ke and/or inspect the bidding document during office hours 0900 to 1600 hours at the
address given below:
5. A complete set of bidding document in English may be obtained by interested eligible Bidders by downloading
the bidding document from Public Procurement Information’s Portal at www.tenders.go.ke free
of charge. Bidders who download the bidding document must forward their particulars immediately to
scms@roads.go.ke for record and communication of any tender clarifications.
6. Bids must be deposited into the tender box located on the Ground Floor of Works Building or posted to
the address below so as to be received on or before Thursday 4/5/2023 at 10:00hrs. The bids should be
clearly marked “SUPPLY, INSTALLATION AND COMMISSIONING OF ENTERPRISE RESOURCE PLANNING
(ERP) SYSTEM for State Department of Roads: KE-MOTI-322277-GO-RFB” Late bids will be
rejected. Bids will be opened immediately thereafter in the presence of Bidders’ representatives, who
choose to attend at the 9th Floor Boardroom, Works Building, Nairobi on 4/5/2023.
7. All bids must be accompanied by bid security in form of a Bank Guarantee of Kenya shillings Seven Hundred
Thousand (KES. 700,000) or equivalent in a freely convertible currency) which must remain in full force and
effect up to and including 28 days after the date of expiration of the Bid validity.
8. Attention is drawn to the Procurement Regulations requiring the Borrower to disclose information on the
successful bidder’s beneficial ownership, as part of the Contract Award Notice, using the Beneficial Ownership
Disclosure Form as included in the bidding document.
9. The address (es) referred to above is (are):
Principal Secretary
Attention: Head Supply Chain Management Services
State Department of Roads
Works Building, Ngong road
P.O. Box 30260 – 00100
NAIROBI, KENYA
scms@roads.go.ke